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Shipment screen field descriptions

General Shipment Information (In the top section of the screen)

Shipment date

The date of record for the shipment. Requires proper formatting (mm/dd/yyyy).

Due date

The date the shipment is/was due to be delivered to the customer. For reference only; setting this date does not automate any functions.

Scheduled Shipment date

The date the shipment is planned to be shipped out.

Assigned To

The employee who is tasked with completing this shipment.

Load reference

A means for you to manually key in a reference number for an outbound shipment. It can be used for anything you want to keep track of: load id, route #, an internal shipment number, etc.

Priority

The priority for the shipment.

This field is sorted in lexicographical order, so note that in order to have priority "1" documents listed first, you should enter "01" in this field.

Owner

Often used for 3PL (3rd Party Logistics) operations to specify the owner of the items on the Shipment. Enter only if applicable. Type in a full or partial name to lookup an owner from your company's Business Affiliates. More info...

If you enter an Owner on the shipment, then all of the other business affiliates on the document must have a Business Affiliate Owner that is either not set or is set to the Owner on the shipment. Additionally, all of the shipment items must have an Owner that is either not set or is set to the Owner on the shipment

The Code of the business affiliate is listed when viewing the shipment.

Broker

If applicable, the third-party agent or intermediary responsible for conducting transactions and services on your company's behalf or on behalf of the owner of the items on this Shipment. More info...

It is possible for the Shipment broker to be different from the broker(s) of the individual Shipment Items.

The Code of the business affiliate is listed when viewing the shipment.

Carrier

The carrier providing outbound transportation logistics services for this Shipment. More info...

The Code of the business affiliate is listed when viewing the shipment.

Shipment #

The ID for the shipment. This number is automatically generated by SmartTurn.

Status

The state of the shipment. Values include:

  • Saved - This state indicates the shipment has been created, and inventory has been soft allocated for the shipment. From this status you can edit, ship, or cancel the shipment.
  • Closed - This state indicates that the shipment has shipped. From this status you can parcel post the shipment. You can also void some or all of the shipment lines.
  • Cancelled - This state indicates that the shipment has been cancelled. No more actions can be taken on the shipment.
  • Committed - This state indicates that the shipment has been sent to a third party application, and that the third party application is relying on the data to remain unchanged.

Wave #

Alphanumeric ID for this set of work, generated by the system when this set of work is initiated. Unique in the tenant.

A shipment becomes part of a set of work either through batch creation or batch shipping.

All documents involved in fulfilling this set of work have the same Wave #. For a batch of shipments, this includes: the sales orders and the shipments.

Voided

Whether or not the shipment has been voided. Values are no, meaning no voiding has taken place, or yes, meaning some voiding has taken place: at least one shipment line has been partially voided or voided.

This field only appears on shipment list views.

Date shipped

Date the shipment was shipped in SmartTurn. If the shipment status is Saved (instead of Shipped), the field is blank.

Date created

The date the shipment record was first created.

Created by

The person who created the record.

Ship To Tab

Ship to customer

The name of the company/location where the sales order is being sent. Type in a full or partial name to lookup a customer from your company's Business Affiliates. More info...

This value is copied from the sales order, if any.

The Code of the business affiliate is listed when viewing the shipment.

Override ship to customer

Whether or not to override the Ship to customer (above). If checked, enter a name for the customer.

For example, if the Ship to customer Business Affiliate is Target, you might check the Override ship to customer and enter "Target - Store 824".

This value is copied from the sales order, if any.

Ship to contact

Customer contact person.

Ship to contact phone

Phone number of the contact person.

Ship to address fields

The address where the shipment is being shipped. Select the Map It link to view the address graphically.

Ship From Tab

All the fields under the Ship From tab are pre-filled from the Contact and Address information under Administration>Warehouses.

Warehouse

The warehouse from which the goods are being shipped.

Ship from contact

Contact person at the shipping warehouse.

Ship from contact phone

The number of the contact person at the warehouse.

Shipped via

How the shipment was sent.

Ship from address fields

The address where the goods were shipped from.Select the Map It link to view the address graphically.

Bill To Tab

Bill to customer

The Customer (from the Ship To tab) that is purchasing and being billed for these goods.

Bill to contact

The Sales order contact for this Customer.

Bill to phone

The phone number of the Sales order contact for this Customer.

Bill to address fields

The Bill To address information for this Customer. Select the Map It link to view the address graphically.

Billing Tab

General Billing Information

The Billing Tab is only present if this document has an Owner specified in the header.

Billing Status

The status of the billing section: Saved, Closed, or Cancelled.

Total Billable Amount

The total amount to bill the Owner. The sum of the Totals of each line in the Billing Lines table.

Billing Lines table

Line #

The system generated line number for the billing line.

Charge Type

The name of the charge type.

General Ledger Code

The general ledger account number associated with the charge type.

Billing Basis

The Billing Basis answers the question: "How should the amount to bill be calculated?" The options for Billing Basis are per Document, per Line, per Unit of Measure, and ad Hoc (only used for manually added billing lines).

Computed Qty

The system's suggestion of the quantity to bill. (The Total for the line is calculated as Qty multiplied by Rate; Computed Qty has no effect on the total for the line.)

Qty

The actual amount to bill, including the unit of measure for billing lines with Billing Basis of per Unit of Measure. (The Total for the line is calculated as Qty multiplied by Rate.)

Description

A description of what is being billed, such as you might place on an invoice. Optional.

Rate

The unit amount to charge.

Total

The total for the line, calculated as Qty multiplied by Rate.

 

 

 

Voided Items Tab

Line #

The system generated line number for the voided item.

Shipment Line #

The line number on the shipment for this item.

Item #

The item master number. An item master is a master record for a type of inventory item. The item master includes the item description, materials and handling specifications, sales and fulfillment specifications, and warehouse-specific information.

Description

The description of the item # from the item master.

Lic #

The license number assigned to the item.

Qty Voided

The amount of the item being cancelled.

Location

The location for item putaway. The default value is the location that the item was picked from when it was shipped out.

Returned to Inventory

Whether or not to return the Qty Voided to inventory.

History Tab

Date

Date the shipment was modified.

User

User who made the change.

Event

The type of activity: Create, Edit, Cancelled, etc.

Last modified date

Available only on the exports: the date of the most recent History record, that is, that date that the shipment was most recently modified.

Parcel Post Tab

The Parcel Post tab is only available if the appropriate permissions are turned on under Administration>Roles>Fulfillment tab>Parcel Post.

Because parcel posting may require third party integration, you must contact your SmartTurn representative to obtain the third party application. For more information about ShipRush, see the ShipRush product documentation and select the ShipRush application you are using.

Parcel Carrier

The name of the parcel carrier.

Shipment carrier indicates the carrier is the same as the Carrier from the shipment header.

ShipRush in the name of the carrier indicates that the parcel posting is using the ShipRush third party application.

Service Type

The type of service the Parcel Carrier is providing, for example "2nd Day Air", "Overnight", or "Priority".

If you are parcel posting with ShipRush:

  • you can optionally set this field in SmartTurn and then can override it ShipRush.
  • If you do not set this field, your ShipRush default is used instead. (You also have the opportunity to change this from within the ShipRush application.)
  • This field is populated by ShipRush after the shipment is parcel posted with the final value chosen.

Parcel Account #

Your company's account number with the selected Parcel Carrier.

If you are parcel posting with ShipRush, the Parcel Account # is passed to ShipRush. It can be edited in ShipRush. ShipRush then updates this field in SmartTurn after the shipment is parcel posted.

Parcel Post Status

The state of the shipment with respect to parcel posts. Values include:

  • Not Posted - This state indicates that the shipment has not been parcel posted in SmartTurn.
  • In Progress - This state indicates that the shipment has been parcel posted from SmartTurn using a third party application. The parcel post information has been sent from SmartTurn to the third party application.
  • Posted - This state indicates that the shipment has been parcel posted in SmartTurn in one of two ways: manually - the user has clicked OK from the Parcel Post screen and saved the information entered; using a third party application - the parcel post information has been sent from SmartTurn to the third party application, ShipRush. The user has completed entering information in the ShipRush application and clicked "Ship." The parcel post information has been sent from ShipRush back to SmartTurn.

Auto Print Shipment Label

Whether or not to automatically print the shipment label from ShipRush.

If the package weight is known to ShipRush, either because a default package weight is set in ShipRush or because ShipRush is connected to an electronic scale, the shipment label is automatically printed when the SmartTurn shipment is parcel posted. The ShipRush application is never displayed.

This field is only relevant if the Parcel Carrier field is set to one of the ShipRush options.

Total Est Charges

The estimated cost of parcel posting the shipment. Note that this may be different from the final amount invoiced by the parcel carrier.

If you are parcel posting with ShipRush, this field is read-only and is populated by ShipRush after the shipment is parcel posted.

Num of Packages

The number of packages (boxes) in which this shipment was sent.

If you are parcel posting with ShipRush, this field is read-only and is populated by ShipRush after the shipment is parcel posted.

Tracking #

The tracking number for the shipment.

If you are parcel posting with ShipRush, this field is read-only and is populated by ShipRush after the shipment is parcel posted.

Tracking URL

Click this field to open a new browser window and view the tracking information provided by the Parcel Carrier.

If you are parcel posting manually, you must enter a valid URL of the form http://....

If you are parcel posting with ShipRush, this field is read-only and is populated by ShipRush after the shipment is parcel posted.

Actual Weight

The total weight of all the packages (boxes) in this shipment.

Note that this field may be different than the Total weight listed at the bottom of the Shipment Items table, for example because of extra packaging, or because of picking errors.

  • The Total weight from below the Shipment Items table is the expected weight based on the weight units of measure of the item masters in the shipment. You can set the weight unit of measure for each item master under Operations>Item Masters.
  • The Actual Weight is the weight of the boxes being shipped as entered into the ShipRush application.

If you are parcel posting with ShipRush, this field is read-only and is populated by ShipRush after the shipment is parcel posted.

Parcel Company

The name of the customer the parcel posted shipment was sent to.

If you are parcel posting with ShipRush, this field is read-only and is populated by ShipRush after the shipment is parcel posted. This field is different from the Ship to customer name on the SmartTurn Ship To tab only if you change the "Company" in ShipRush.

Parcel Contact

Customer contact person for the customer the parcel posted shipment was sent to.

If you are parcel posting with ShipRush, this field is read-only and is populated by ShipRush after the shipment is parcel posted. This field is different from the Ship to contact on the SmartTurn Ship To tab only if you change the "Name" in ShipRush.

Parcel Phone

Phone number of the contact person for the customer the parcel posted shipment was sent to.

If you are parcel posting with ShipRush, this field is read-only and is populated by ShipRush after the shipment is parcel posted. This field is different from the Ship to contact phone on the SmartTurn Ship To tab only if you change the "Phone" in ShipRush.

Parcel address fields

The address where the parcel posted shipment was sent.

If you are parcel posting with ShipRush, this field is read-only and is populated by ShipRush after the shipment is parcel posted. This field is different from the Ship to address fields on the SmartTurn Ship To tab only if you change the address fields in ShipRush.

Select the Map It link to view the address graphically.

Reference 1

This is a field in ShipRush.

If you are parcel posting with ShipRush, this field is set to the Shipment # and Owner of the SmartTurn shipment, once the SmartTurn shipment has been parcel posted to ShipRush.

Reference 2

This is a field in ShipRush.

if you are parcel posting with ShipRush, this field is set to the External # of the SmartTurn shipment, once the SmartTurn shipment has been parcel posted to ShipRush.

Shipment Items table

Line #

The system generated line number for the shipment.

SO#/Line#

This column displays two pieces of data, divided by a slash. (If the shipment was created outside of a sales order, this column will not appear.) The first piece of data is the number of the Sales Order from which this shipment draws its inventory. The second piece of data is the corresponding line number on the Sales Order for this inventory item.

Ordered Qty

The quantity of this item, in this specific location, that was ordered on the original sales order, if any.

Item Status

  • Saved - Items that are part of a Saved shipment, and have not been shipped. The inventory is soft allocated for this shipment.
  • Closed - Items that are part of a Closed shipment, and have been shipped.
  • Cancelled - Items that are part of a Cancelled shipment. They have not been shipped and cannot be shipped or modified. They are no longer soft allocated to this shipment.
  • Committed - Items that are part of a Committed shipment, and have been sent to a third party application.

Item #

The item master number. An item master is a master record for a type of inventory item. The item master includes the item description, materials and handling specifications, sales and fulfillment specifications, and warehouse-specific information.

Description

The description of the Item # from the item master.

Serial #

The serial number assigned to the item.

Lot #

The lot number assigned to the item.

License #

The license number assigned to the item.

Expire date

The expire date assigned to this shipment item.

Product ID

The Item number that the Vendor for this product uses.

Qty Shipped

The amount of the item shipped.

Qty Voided

The total amount of the line item that has been voided. For example, if the Qty Shipped was 8 ea, and you have voided this shipment item twice, once with a Qty Voided of 4 ea and once with a Qty Voided of 3 ea, then this column shows 7 ea, for the total amount voided against this shipment line.

This field is only available if you customize the page.

Maximum Available Qty

The maximum amount that the Qty Shipped can be without overshipping the order.

For example, if the sales order calls for 10 boxes of light bulbs to be shipped, and you already shipped out 6 boxes on another shipment, then the Maximum Available Qty is 4 boxes.

This field is only available if you customize the page.

Weight

The weight of the item's quantity in the shipment, based on the weight unit of measure in the item master.

This field is being deprecated in favor of Dim Wt, see below.

Location

The location where the quantity was picked from.

Current Unit Price (Unit price)

The price of the item (read-only).

When you create a shipment, the Current Unit Price defaults to the unit price specified in the sales order (or to the sales price specified in the item master, if this is an express shipment). When you edit the Quantity unit of measure or key in an Override Price for the item, this field is automatically updated when you save or ship the shipment.

This field is listed as Unit Price when you are viewing the shipment.

Override Price

The price of the item in the Quantity units of measure, if different from the displayed Current Unit Price.

Total Item Price

The line total (quantity x unit price).

Dim Wt

The total dimensional weight of the line item.

The default value is taken from the inventory item being shipped. (If the item is not Based on Measurement Unit, the default value is taken from the sales order, if there is one, or calculated from the item master and Qty Shipped, if there is not.)

You can edit it here if needed.

This field is only available if you customize the page.

Cube

The total cube or volume of the line item.

The default value is taken from the inventory item being shipped. (If the item is not Based on Measurement Unit, the default value is taken from the sales order, if there is one, or calculated from the item master and Qty Shipped, if there is not.).

You can edit it here if needed.

This field is only available if you customize the page.

Pallets

The total number of pallets of this line item.

The default value is taken from the inventory item being shipped. (If the item is not Based on Measurement Unit, the default value is taken from the sales order, if there is one, or calculated from the item master and Qty Shipped, if there is not.)

You can edit it here if needed.

This field is only available if you customize the page.

Pallets Filled

The total number of pallets filled by this line item.

The default value is taken from the inventory item being shipped. (If the item is not Based on Measurement Unit, the default value is taken from the sales order, if there is one, or calculated from the item master and Qty Shipped, if there is not.)

This field is different from Pallets only when you have some partial pallets. For example, if 10 cs fit on one pallet and you have 15 cs, then you have 1.5 Pallets Filled, but 2 Pallets.

This field is only available if you customize the page.

Pallet Packing Ratio

The amount of inventory on this line item divided by the possible quantity given the number of pallets. It is a measure of how full the pallets are: the Pallet Packing Ratio is 1.0 only when all pallets are completely full. For example, if 10 cs fit on one pallet and you have 15 cs and 2 Pallets, then the Pallet Packing Ratio is (15 / (10 * 2)) = (15 / 20) = 0.75.

This field is only available if you customize the page.

Pick Unit

The unit of measure in which the inventory item is being stored when it is picked. This is the same unit of measure that was used as the Putaway Unit when you received this item (unless you edited the inventory item after putting it away).

This field is only available if you customize the page.

Picked Dim Wt

The total dimensional weight of the inventory item when it is picked.

This field is only available if you customize the page.

Picked Cube

The total cube or volume of the inventory item when it is picked.

This field is only available if you customize the page.

Picked Pallets

The total number of pallets of the inventory item when it is picked.

This field is only available if you customize the page.

Picked Pallets Filled

The total number of pallets filled by this inventory item when it is picked. This quantity is different from Putaway Pallets only when you have some partial pallets. For example, if 10 cs fit on one pallet and you have 15 cs, then you have 1.5 Pallets Filled but 2 Pallets.

This field is only available if you customize the page.

Picked Pallet Packing Ratio

The amount of inventory being picked divided by the possible quantity given the number of pallets. It is a measure of how full the pallets are.

This field is only available if you customize the page.

Total Cost

The total cost (value) of the inventory on this line.

This field is only available in the export.

Total Price

The total price (sales price) of the inventory on this line.

This field is only available in the export or if you customize the page.

Shipment Totals (below the shipment items)

Total price

The sum of the Total Price for each line item on the shipment.

Total weight

The total shipment weight, based on the weight unit of measure for each item master. The weight is listed separately for each different weight unit of measure for the items listed.

This field is being deprecated in favor of Total Dim Wt, see below.

Total qty

The total quantity of items on the shipment. The quantity is listed separately for each unit of measure on the shipment.

Total cube

The sum of the Cube for each line item on the shipment.

Total pallets

The sum of the Pallets for each line item on the shipment.

Total pallets filled

The sum of the Pallets Filled for each line item on the shipment.

Total Dim Weight

The sum of the Dim Wt for each line item on the shipment.

See Also

Fulfillment

Viewing shipments

Shipping a sales order

Creating a shipment outside of a sales order

Creating shipments from sales orders in batch

Shipping sales orders in batch

Actions on the shipment

Actions on the shipment item

Changes to the default pick order

Exporting a shipment to a spreadsheet

Exporting and committing shipments in batch

Managing preferred pick policies

Managing parcel post policies

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