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General tab

Field

Description

Lot controlled

Whether the handling of this item requires a lot number. An item that is lot controlled requires a lot number assignment for each unit in inventory. This means that if the item master specifies that the item is lot controlled, it must have a lot number, beginning with the receipt, while it is in inventory, and when you add it to Sales orders and pending shipments.

Manufacturer

The manufacturer of the item.

Manufacturer ID

The code for the manufacturer of the item. Editable both on the item master and on individual inventory items.

Manufacturer item ID

The manufacturer's code for the item. Editable both on the item master and on individual inventory items.

Serial Control Mode

The type of serial number control for this item master:

  • None Selected - SmartTurn does not provide any validation around the Serial # field for any inventory item.
  • Simple Label - The item must have a serial number while it is in inventory, but there is no other logic or validation around this field. Use this option if you want to use the Serial # field in the same way as you use the Lot # field.
  • Open Containers - The item must have a unique serial number while it is in inventory. The unique serial number can be attached to any unit of measure. Shipping only a portion of the inventory item with the serial number is allowed. For example, use this option if you are using Serial # to label a pallet, and then selling one case from the pallet at a time.
  • Closed Containers - The item must have a unique serial number while it is in inventory. The unique serial number can be attached to any unit of measure. Shipping only a portion of the inventory item with the serial number is not allowed. For example, use this option if you are using Serial # to label a pack of bottles, and then prohibiting selling the pack as anything but a pack.
  • Unique - The item must have a unique serial number while it is in inventory. Additionally, choosing this option means that the Receiving Unit, Shipping Unit, and Standard Unit for this item master must all be the same unit of measure. The unique serial number must be attached to a quantity of 1 in that unit of measure. Shipping only a portion of the inventory item with the serial number is not allowed. For example, use this option if you are using Serial # to track identifiers for electronics parts that can never be split.

 

Use one of the options in this field if your process requires tracking identifiers during the inbound (receiving) process and while the items are being held in inventory. If your process requires tracking identifiers only during the outbound (shipping) process, use Outbound ID Controlled instead.

Note that you cannot change the value of this attribute while you have inventory on hand for this item master.

Expiration Date Controlled

Whether the handling of this item requires an Expire Date. An item that is expiration date controlled requires an expire date for each unit in inventory. This means that if the item master specifies that the item is expiration date controlled, it must have an expire date, beginning with the receipt, while it is in inventory, and when you add it to sales orders and pending shipments.

Outbound ID Controlled

Whether the handling of this item requires an identifier (such as a serial number) to be entered during the outbound process.

Use this field if your process requires tracking item-specific identifiers only during the outbound (shipping) process. If your process requires tracking item-specific identifiers during the inbound (receiving) process and while the item is being held in inventory, use Serial Controlled and Serial Unique instead.

If checked, an ID can be entered for each quantity of the item on every shipment line on which this item appears. For example: if the shipment line is for 30 ea, enter 30 Outbound IDs; if the shipment line is for 20 cs, enter 20 Outbound IDs. Outbound IDs must be unique per item master per shipment.

Note: Outbound IDs can only be entered through the SmartTurn mobile interface. See Using a mobile device for more information.

Outbound ID Verification

If the item is Outbound ID Controlled, these three options describe how the Outbound ID should be validated. You can select only one option.

  • If Outbound ID Length Not Checked is selected, the Outbound IDs for this item master do not have any length restrictions. (The Outbound IDs must still be unique per item master per shipment.)
  • If Outbound ID Length Checked from Entry is selected, each Outbound ID for this item master for each shipment must be the same length as the first Outbound ID entered for this item master for the shipment.
  • If Outbound ID Length Fixed is selected, the Outbound IDs for this item master for any shipment must be the same length (number of characters) as the number entered in the Outbound ID Length field.

Outbound ID Length

If the item is Outbound ID Controlled and the verification is Outbound ID Length Fixed, enter a number in this field. The Outbound ID for this item master for any shipment must be the same length (number of characters) as the length entered here.

UPC

Universal Product Code. The bar code for an item. Editable both on the item master and on individual inventory items.

EAN

Article Numbering Code.

General ledger code

The general ledger code for the item.

Picture URL

A URL (web page address) for an online location with more information about the item. For example, a URL with a picture of the item, such as http://www.mycompany.com/pictures/itemmaster-G4098

Owner

The owner of this item master. Optional.

If entered, must be a valid, active business affiliate of type Owner. Only users who are Agents For the tenant or this Owner can view or update this item master. (See Understanding Permissions for more information about users, roles, and agents). This makes this field best suited for 3PL (Third Party Logistics) operations.

Owner Code

The Code of the item master business affiliate Owner.

If you create item masters through Operations>Item Masters>Add, the Owner and Owner Code fields are rolled into one automatically.

If you create item masters through Operations>Item Masters>Import, there are two columns and you need to specify them separately.

See Also

Item master field descriptions

Header

Material Handling tab

PO/Receiving tab

Sales/Fulfillment tab

Units of Measure tab

Warehouses tab

Custom tab

History tab

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